Managing Results

This page explains how race organisers can add and manage results for their own races.

Contents

Adding results

Race organisers can add results to the system for races that take place as part of their event, in one of two ways

  1. Upload a results file prepared in timing/results software, most likely after the races.
  2. Use built-in race starts to set up starts and record start and finish times in the platform, as races take place.

Both routes allow results to be published as provisional on the public results site.

Option 1: Upload a results file

Use this when results are managed externally (for example in dedicated race management software, e.g. RACMAN) and then brought back into the platform later for final approval and/or publishing.

Uploading and importing the file

  1. Open the race and go to Results.
  2. Click upload a file or the Uploads button.
  3. Click Upload Results and choose your file.
  4. Once uploaded, select the file and run Publish Results.
  5. If the import reports errors, correct the source file and upload/import again.

The uploaded file will be shown in the uploads list along with your name and the date and time of upload. If the file name is the same as a previous upload, a version tag will be displayed in order to differentiate the files.

For each upload an Actions drop-down is displayed next to the item

  • Use Publish Results to publish the race results publicly.
  • Use Delete to remove any files you no longer need (note that this will not unpublish any results that have previously been published from them)

When publishing, you can choose to clear all existing results first or just add to existing results. Race results identified by bib/race number will always be updated in-place, however is still recommended to clear the times unless you have more than one set of times split across different files.

Race organisers can only publish provisional results but you can choose to Publish results file to results coordinators when you have your final set of results. This will send an email to the results coordinators associated with your organisation who can then review your results and mark them as final.

Advanced topics

For full column specifications and accepted values in the results file, see: Entries and Results Import Reference.

Option 2: Use built-in race starts

Use this when you want to run timing directly in the application. Note that this method will calculate basic times per-competitor but not any sport- or discipline-specific points, promotions, handicaps, etc. which may require more specialised race software.

Set up race starts

A race start is a collection of competitors (or crews) who share a single start time. You can set up your race starts to mirror the race classes set up for your race, or you can also set up custom starts.

Crews must be linked to a start for elapsed time and positions to calculate correctly.

  1. Open the race and go to Results.
  2. In Setup, click Setup Starts.
  3. Choose which crews to add:
    • None
    • Only checked-in crews
    • All crews, including non-checked-in
    • All crews, but mark non-checked-in crews as dns
  4. Confirm setup.

This creates race starts (typically one per race class, where needed) and links all competitors who are not already in a start to those starts.

If needed, use Setup -> Add Start Place to add an individual crew to a start.

Manually creating starts

You can create additional starts if you need to split competitors across multiple starts, for example if you have more competitors than the number of start lanes available.

  1. From the Results page, click the Start Times button
  2. Scroll to the bottom of the list of starts and click Add Another
  3. Add a name of your choice to identify the start and if the starts are associated with a race class you can link it to group results together
  4. Add the start time if it has taken place already, or if not you can add it later

All start names must be unique since these are used to identify the starts when times are imported.

Record start and finish data

From the Results page you can:

  • Use Start Times to enter or edit start times for each start.
  • Use Finish Times to add finish times.
  • Use Import to import start/finish times from an Excel file.

As you enter times into the Finish Times dialogue, a background check will verify race/bib numbers to check that they are valid and that they do not already have a time recorded against them.

As soon as starts and finishes exist, elapsed times and positions are calculated and shown in the results table.

Monitoring results

During the race organisers can keep track of the results coming in using the filters above the results table.

  • All shows all results, in race order
  • Finished shows all results with a finish time, most recent first so you can see results being added to the race
  • Unfinished shows just those without a finish time or status, for checking that all competitors have been accounted for
  • Retired shows all competitors who have had a retirement time added
  • Start shows all competitors who have been added to a start with a start time, in start time order (most recent first)
  • Not Started shows competitors without a start time
  • DNS shows competitors who have been marked with the Did Not Start (DNS) flag
  • Podium shows only the top three results from each race class, for prizegiving

In addition to these filters you can also filter the results shown by start, using the Select Starts dropdown.

If you want to look for a specific competitor then you can search for them by name or race/bib number using the search box.

Manage result statuses and corrections

For individual or selected results you can correct data by:

  • Editing a row directly from the results list.
  • Setting result statuses (for example did not start (DNS), retired, disqualified).
  • Clearing incorrect times and re-entering them.
  • Moving/copying selected competitors to a different start.

When the list is correct, use Publish to make results visible publicly.

Importing start and finish times from an XLS file

Start times import format

For a simple workbook import, use a sheet named Starts with rows in this format:

  • Column 1: start name
  • Column 2: start time

Rows not matching this structure will be ignored, as will any headings in the first row of the sheet, however you can include these as labels if you wish.

If your spreadsheet has a different structure then you can also set workbook-level named range named Starts instead, which can be anywhere in the spreadsheet.

Finish times import format

For a simple workbook import, use a sheet named Finishes with one of these row formats:

  • 2-column format: race number, finish time
  • 3-column format: race number, start name, finish time

Use the 3-column format when race numbers may be duplicated across starts.

Rows not matching this structure will be ignored, as will any headings in the first row of the sheet, however you can include these as labels if you wish.

If your spreadsheet has a different structure then you can also set workbook-level named range named Finishes instead, which can be anywhere in the spreadsheet.

Time values and matching rules

  • Time cells should be real Excel time/date or duration values (not free text).
  • Start times are matched by start name.
  • Finish times are matched by race number (and start name when provided).
  • Rows that cannot be matched are skipped, so always verify results using the filters after import.

Note: The upload control accepts modern Excel workbook formats (.xlsx and .xlsm).

Exporting race results

You can export the race results for further processing using the Export Results action in the Export menu.

Alternatively, if the race entries export format supports it then you can also return to the Entries section to do a full entries export and the start and finish times should be included in the same file. This is the recommended method if you need to generate the final race data in RACMAN format for final processing. Once the processing is done there, you can re-upload the file to the Uploads section and make it available to results managers.

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